The Book of Business Etiquette by Nella Braddy Henney (best pdf ebook reader .txt) 📕

In their bodies there is breath,
But their souls are steeped in death.

It is not a cheerful picture to contemplate (and it seems a good long way away from table manners), but the men who form it are more to be pitied than blamed. They are blind.

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VI TELEPHONES AND FRONT DOORS

“If the outside of a place is not all right,” says a man who spends the greater part of his time visiting business houses and talking with business men, “the chances are that it is not worth while to go inside.”

There are three ways of getting inside: by letter (which has a chapter to itself), by the front door, and by telephone. And there are more complaints against the telephone way than either or both the others, which is perfectly natural, since it is the most difficult to manage. In the first place, it requires good behavior from three people at the same time, and that is a good deal to expect. Secondly, they cannot see one another—they are like blind people talking together—and no one of them can do his part unless the other two do theirs. In the third place, the instrument is a lifeless thing, and when something goes wrong with it it rouses the helpless fury inspired by all inanimate objects which interfere with our comfort—like intermittent alarm clocks, collar buttons that roll under the furniture, and flivvers that go dead without reason in the middle of country roads. In each case whatever one does has no effect. The alarm clock continues to ring (unless one gets out of bed to shut it off, which is worse than letting it ring), the collar button remains hid in the darkest part of the room, the flivver remains stuck in the muddiest part of the road, and the telephone is worst of all, for the source of the trouble is usually several miles away and there is no means of getting at it.

The telephone is a nuisance—no one denies it—but it is a necessity also—no one denies that, either—and one of the greatest conveniences in an age of great conveniences. Some of the disagreeable features connected with it cannot be done away with but must be accepted with as much tranquility as we can master, like the terrific noise which an aëroplane makes or the trail of smoke and cinders which a railway train leaves behind. The one who is calling, for instance, cannot know that he is the tenth or eleventh person who has called the man at the other end of the wire in rapid succession, that his desk is piled high with correspondence which must be looked over, signed, and sent out before noon, that the advertising department is waiting for him to O. K. their plans for a campaign which should have been launched the week before, that an important visitor is sitting in the library growing more impatient every minute, and that his temper has been filed down to the quick by an assortment of petty worries. (Of course, no office should be run like this, but it sometimes happens in the best of them.)

Some one has said that we are all like islands shouting at each other across a sea of misunderstanding, and this was long before telephones were thought of. It is hard enough to make other people understand what we mean, even with the help of facial expression and gestures, and over the wire the difficulty is increased a hundred fold. For telephoning rests upon a delicate adjustment between human beings by means of a mechanical apparatus, and it takes clear thinking, patience, and courtesy to bring it about.

The telephone company began its career some few years ago unhampered by the traditions to which the earlier corporations were slave, the old “public be damned” idea. Their arbitrary methods had brought them to grief, and the new concern, with a commendable regard for the lessons taught by the experience of others, inaugurated a policy of usefulness, service, and courtesy. The inside history of the telephone is one of constant watchfulness, careful management, and continuous improvement; and every improvement has meant better service to the public. (We are not trying to advertise the telephone company. We realize that it has been guilty, like every other business, of manifold sins.)

Even the fact that there is a telephone girl instead of a telephone boy is due to the alertness and good business sense of the company. To put a boy before a switchboard and expect him not to pull it apart to see how it was made; or to place him in a position to entertain himself by connecting the wrong parties and listening to the impolite names they called each other and expect him not to do it, would be expecting the laws of nature to reverse themselves. The telephone company tried it—for a while. They discovered, besides, that a boy will not “take” what a girl will. It makes no difference what goes wrong with a connection, the subscriber blames the operator when many times the operator, especially the one he is talking to, has had nothing to do with it. The girls have learned to hold their tempers (not always, but most of the time), but when boys had charge of the switchboards and the man at the end of the wire yelled, “You cut me off!” and the youngster had not, he denied it hotly: “You're a liar! I didn't!” The subscriber would not stand for this, angry words flew back and forth, and more than once the indignant young operator located the subscriber (not a very difficult thing for him to do) and went around to settle things in person. Words were not always the only weapons used.

If this had continued the telephone would never have become a public utility. People would have looked upon it as an ingenious device but not of universal practical value. As it is, good salesmanship and efficient service first elevated a plaything to a luxury and then reduced the luxury to a necessity. And it was possible not only because the mechanism itself is a miraculous thing but because it has had back of it an intelligent human organization working together as a unit.

We say this deliberately, knowing that the reader will think of the times when the trouble he has had in getting the number he wanted has made him think there was not a thimbleful of intelligence among all of the people associated with the entire telephone company. But considering the body of employees as a whole the standard of courteous and competent service is extraordinarily high. The public is impatient and prone to remember bad connections instead of good ones. It is ignorant also and has very small conception of what a girl at central is doing. And it is quick to blame her for faults of its own.

One of the worst features of telephone service is the fact that when one is angry or exasperated he seldom quarrels with the right person. Some time ago a man was waked in the middle of the night by the ringing of the telephone bell. He got out of bed to answer it and discovered that the man was trying to get another number. He went back to bed and to sleep. The telephone bell rang again, and again he got out of bed to answer it. It was the same man trying to get the same number. He went to bed and back to sleep. The telephone bell rang the third time, he got out of bed again and answered it again and found that it was still the same man trying to get the same number! “I wasn't very polite the third time,” he confessed when he told about it. But the poor fellow at the other end of the wire probably had just as touching a story to tell, for unless it had been very important for him to get the number he would hardly have been so persistent. The girl at the switchboard may have had a story of her own, but what it was is one of those things which, as Lord Dundreary used to say, nobody can find out.

The girls who enter the service of the New York Telephone Company (and the same thing is true in the other branches of the telephone service, especially in big cities where there are large groups to work with) are carefully selected by an employment bureau and sent to a school where they are thoroughly grounded in the mechanical part of their work and the ideals for which the company stands. They are not placed on a regular switchboard until they have proved themselves efficient on the dummy switchboard, and then it is with instructions to be courteous though the heavens fall (though they do not express it exactly that way). “It is the best place in the world to learn self-control,” one of the operators declares, and any one who has ever watched them at work will add, “Concentration, also.” One of the most remarkable sights in New York is a central exchange where a hundred or more girls are working at lightning speed, undisturbed by the low murmur around them, intent only on the switchboard in front of them, making something like five hundred connections a minute.

They are a wonderfully level-headed group, these telephone girls, wonderfully unlike their clinging-vine Victorian grandmothers. They do not know how to cling. If a man telephones that he has been shot, the girl who receives the call does not faint. She sends him a doctor instead and takes the next call almost without the loss of a second. If a woman wants a policeman to get some burglars out of the house, she sends her one; if some one telephones that a house is burning, she calls out the fire department—and goes straight on with her work. Now and then something spectacular happens to bring the splendid courage of the girls at the switchboards to the attention of the public, such as the magnificent service they gave from the exchange located a few feet from Wall Street on the day of the explosion, but ordinarily it passes, like most of the other good things in life, without comment.

The New York Telephone Company tries to keep its girls healthy and happy. At regular intervals they